If you are planning a corporate function or any other function for that matter, you probably will need expert assistance from an event planner. The planner you choose will both plan and produce your function. As such, you need to choose one who is very competent at his/her work otherwise your function will turn out to be a disaster. The problem however lies in choosing such a planner amongst hundreds of them in the market today. When looking for good event planners Calgary residents will find the following tips very useful.
If it is your first time to hire such an expert, it would be advisable that you start by seeking referrals. Nothing can be equated to word of mouth from a trusted friend. If your friend can recommend to you a particular planner, chances are that he/she is a good one. Apart from the personal referrals, you can also run an online search for planners working in your region. In this era of digital migration, most service providers are trying to have online presence. It should therefore be easy to find a good planner on the internet.
Once you have a list of potential coordinators, the next step is to thin it so that you are only left with the best. This you can do by considering things like experience. It is obvious that the coordinator who is experienced will offer you high quality services than his/her novice counterparts. As such, you should give priority to coordinators with most experience in your list.
Unless you are very rich, you will also want to compare quotes from several coordinators. The best way to compare such quotes is to request for detailed quotations for your proposed occasion from a number of coordinators. By reaching out to several companies and comparing their rates, you will be able to find a firm whose rates fit your budget. Another approach would be to let a prospective coordinator know your budget and see if he/she can work with it.
It is also crucial that you be compatible with your prospective planner. Remember that you will have to consult with your planner a lot in the run in to your event. This will only be possible if the two of you can get along well. You should not choose a planner who you are not comfortable calling.
A good planner should also be flexible. You should look for someone who will not find it difficult to adjust should your budget change. He must also be able to take note of the small details.
Before the planner starts working for you, it would also be wise to have a written contract with him/her. This should clearly spell the scope of work to be done by the planner and at what rates. You should also not pay the planner the entire money in advance. If you have to make a down payment, it must not exceed thirty percent of the total budget.
With the above tips in mind, finding a good coordinator will not prove to be such a hectic task. It is however important that you start the search early enough. This will help you avoid last minute desperation.
If it is your first time to hire such an expert, it would be advisable that you start by seeking referrals. Nothing can be equated to word of mouth from a trusted friend. If your friend can recommend to you a particular planner, chances are that he/she is a good one. Apart from the personal referrals, you can also run an online search for planners working in your region. In this era of digital migration, most service providers are trying to have online presence. It should therefore be easy to find a good planner on the internet.
Once you have a list of potential coordinators, the next step is to thin it so that you are only left with the best. This you can do by considering things like experience. It is obvious that the coordinator who is experienced will offer you high quality services than his/her novice counterparts. As such, you should give priority to coordinators with most experience in your list.
Unless you are very rich, you will also want to compare quotes from several coordinators. The best way to compare such quotes is to request for detailed quotations for your proposed occasion from a number of coordinators. By reaching out to several companies and comparing their rates, you will be able to find a firm whose rates fit your budget. Another approach would be to let a prospective coordinator know your budget and see if he/she can work with it.
It is also crucial that you be compatible with your prospective planner. Remember that you will have to consult with your planner a lot in the run in to your event. This will only be possible if the two of you can get along well. You should not choose a planner who you are not comfortable calling.
A good planner should also be flexible. You should look for someone who will not find it difficult to adjust should your budget change. He must also be able to take note of the small details.
Before the planner starts working for you, it would also be wise to have a written contract with him/her. This should clearly spell the scope of work to be done by the planner and at what rates. You should also not pay the planner the entire money in advance. If you have to make a down payment, it must not exceed thirty percent of the total budget.
With the above tips in mind, finding a good coordinator will not prove to be such a hectic task. It is however important that you start the search early enough. This will help you avoid last minute desperation.
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